What Is a True Copy of a Legal Document

It is important to respect important legal documents such as a birth certificate or power of attorney. If you need to provide a duplicate, the other party may insist that the copy be a certified copy of the original. Often, you just need to find a notary to confirm that the copy is identical to the original. Sometimes it takes more effort. A certified true copy is an exact copy of a document that is verified as a true and unmodified copy of the original. This is usually a custom photocopy of the document, but in some cases a photo can be used. A certified copy does not verify the authenticity of the original document – it simply tells others that the copy they see is an actual copy. 1a. Some states (Alabama, Georgia, Kentucky, Tennessee, Maryland, New York) require that the notarized document be sent to the notary`s district officer (or clerk) for review (certification or notarial attestation) before being submitted to the respective office of the Secretary of State. When notarizing a certified copy, a notary must use a certificate essentially in the following form: Yes, it is possible. All you need is a copier and your original document. An actual copy is simply a photocopy that is created (without any modification) of an original document. In addition to stamping original documents such as wills or deeds, notaries are often asked to provide their services to certify documents.

The American Society of Notaries prefers to call these “notarial documents”: the notary cannot confirm that the original document is authentic or legally binding; The notary can only make the copy identical. The process is simple: the notary compares the copy and the original, then attaches a notarial deed attesting that the copy is correct and complete. I, William T. Pavlik, have duly taken the oath, cancel and I say: That the attached instrument of a CenterPoint Energy Utility invoice and declaration is a true, accurate and unchanged copy of the valid original sent to me by mail in the United States, and that I have presented the original of the instrument illustrated above to the signatory notary as satisfactory proof of my identity. This is not an option in all states. Michigan, for example, does not allow notaries to certify copies. California only allows notaries to certify powers of attorney. Your notary may be able to inform you of the law, but it is your responsibility, not yours, to have the copy certified. Copy authentication (checking a copy of an original document) They all refer to the same thing. “Notarized copy” and “certified copy” are used interchangeably. Technically, however, “notarized” is a broad term that could also include watching someone sign something.

For this reason, we prefer to use the term “certified copy” or “true copy” to refer to a copy of a document stamped by a notary to confirm that the copy is an authentic copy of the original. And that`s all it means. A certified true copy does not verify the authenticity of the original document, but only that the copy is an actual copy of what appears to the notary as the original document. Of course, certified true copies can only be made of the original documents. What makes something an original document is whether it has some kind of seal, stamp or signature. Some types of documents that are very often certified as real copies include identification documents (e.B. passport, driver`s license, birth certificate), diplomas, certificates, etc. Technically yes. But that doesn`t mean it`s going to work. Just because you paste a certificate on a copy of something doesn`t mean others want to rely on it. On this ___________ is a saveable document.

certified true copies of it are available from an official source other than a notary. I, _______ (name of notary), notary, confirm that on this __ It is a complete and truthful copy of the original document. A copy of a primary document intended for international use may need to take the form of a notarized copy rather than a certified copy. A notarized copy may be more expensive to obtain. A copy of a document intended for international use may also have to comply with special rules – the Hague Convention on the Abolition of the Obligation to Legalise Foreign Public Documents. Once the copy of your document has been certified, it can be accepted as the original. Others may rely on the stamp or notarial deed as assurance that what they see is a verified reproduction of the original document. I confirm that this is an authentic copy of the original document.

Contact Invicta Law Corporation if you require certified true or notarized copies. We offer same-day service and walk-in tours are always welcome during business hours. Since certified true copies can only be made from the complete original document, be sure to bring the entire original document. Let us know how many certified copies you need and where the document will go. We take care of the rest. 1. Take your original document to a notary and get an actual copy. This new document (certified copy), including the notarial certification page, is called the “original document” for certification purposes. Certified true copies are often required for official governmental or judicial purposes, for commercial or commercial reasons, or for professional certification or employment purposes.

Whatever the reason, it is important to know if you need a certified copy or a notarized copy. For example, immigration applications usually require you to file important documents such as your passport, marriage certificate, birth certificate, etc. Copies of legal documents for international use may need to meet additional requirements. Our British Columbia notaries and immigration lawyers can help you ensure that copies of your documents are recognized in a foreign country. It has some similarities with a notarized copy used in some countries and in particular in some states of the United States. A notarized copy is signed by a notary (not to be confused with a notary in a civil country). The certified copy shall be signed by a person designated by the person or body making the request. As a rule, the person is called an authorized person. The person authorized to sign the certificate varies from country to country. Sometimes a person has the legal right to do so (for example. B a clerk, lawyer or notary), but this is not always the case.

In some countries, such as the United Kingdom and South Africa, identity documents may also be certified by authorized postal agents. [1] I, __________[name of notary]_ confirms that this is a faithful and perfect copy of the original document __[insert document type]___ that was presented to me this _________en the day of ___, 20___. Disclaimer: Any information provided on this website, by email or telephone is for reference purposes only and does not constitute legal advice. We are not responsible for any loss or damage. If necessary, please seek advice from lawyers for the authentication of your documents. If you would like a copy of a certificate of naturalization, contact the U.S. Department of Citizenship and Immigration Services. Bring your U.S. naturalization certificate with a copy to a USCIS office, and the department will confirm that the duplicate is a certified copy. An actual copy is simply a copy of an original document without the attached certification. It is only possible to make a certified copy of a complete original document.

This means that it has an original signature, stamp or seal. What is the difference between “actual copy”, “certified copy” and “notarized copy”? In some states and territories, police stations and libraries have arranged for documents to be certified or attested by a justice of the peace. This service is free of charge. In Sri Lanka, a certified copy or an authentic copy of an original document may be certified by a lawyer, notary or justice of the peace. The notary should ask the person presenting the document to make a photocopy and make a written statement that can be attached to the photocopy itself or written on it, indicating that it is an authentic copy of the original. .